2019 Report details for project: Atlas Programme

Project name Atlas Programme - there are 2 reports for this project: 2019, 2020
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Organisation FCO (D13) - see all reports for this organisation
Report year 2019 (data is from September 2018)
Category ICT - see all reports for this category
Description: The FCO's Diplomacy 20:20 goal is to put world renowned expertise, world beating agility and a world class platform at the service of the British Government. This is covered by three key pillars, Expertise, Agility and Platform. The Corporate Capability Programme is part of the 'Platform' pillar of Diplomacy 20:20 and sets out to transform the way in which corporate services are delivered. To support these ambitions the Future ERP Programme (Atlas) is replacing Prism with a new modern and intuitive ERP system called Oracle Cloud. The investment in Oracle Cloud will provide a world class platform which aligns to the Government Shared Services Strategy and the Cabinet Office's global design processes, and provides the ONE HMG platform for the Government operating internationally.
DCA (RAG) Amber
DCA text: 1. The first DCA review for the FCO was completed 8th - 11th May 2018 and produced a DCA rating of Amber. Since the review the Full Business Case (FBC) for the programme has been approved by FCO Ministers, Cabinet Office and HMT. Following this approval an implementing partner was procured and appointed in September 2018. The Programme subsequently began delivery with the first Initiate and Confirm (I&C) stage of the Programme completed in January 2019. The Programme is currently in the design phase and in the first cycle of Prototype Design (PD1).
Start date 2017-07-01
End date 2020-06-30
Schedule text 2. The Programme was scheduled to complete in June 2020 after the completion of the second phase of the Programme. The original completion date assumed a Phase 1 Go Live date of September 2019. Findings arising from the Initiate and Confirm stage has meant an update to the delivery timeline has been required. The implementing Partner is experiencing delay in developing the tool required to complete the data migration between the existing system (PRISM) and the new system (Atlas). This delay impacts testing after the tool is available. Consequently the Phase 1 Go live date has now slipped to April 2020 with the end of Phase 2 and overall Programme end date now forecast as August 2020. Risks remain around these dates including budgetary pressures requiring a different delivery model (as set out in Baseline WLC narrative). In addition, it has been recognised that further strengthening is required on programme management which is being actively reviewed.
Baseline £9.30m
Forecast £9.30m
Variance 0.00%
Variance text: 3. The 2018-19 Q2 return represented the first Atlas return after joining the GMPP and as such there is no variance presented at that point in time on in-year spend. The full year 2018-19 outturn for one-off Atlas implementation costs are currently estimated at £8.2m (prior to any end year adjustments) versus the Q2 £9.3m forecast (circa -12% variance). In part this variance has arisen due to greater knowledge now being known on the phasing of costs over the course of the Programme. Additionally following the appointment of the Programme implementing Partner (Accenture) in September 2018 spend has been lower than expected due to some delays in Accenture staff reaching the full profile of anticipated staff due to security clearance issues. The FCO has had similar delays hiring planned internal contractors with appropriate security clearances. While 18-19 spend is below the Q2 forecast, activity is also behind the timeline with the overall forecast cost of delivering the Programme likely to be higher.
Whole Life Cost £21.80m
WLCost text: The Atlas Programme formally commenced with implementation during Sept 18. At the Q2 reporting date the WLC only showed the one off costs associated with implementing the Programme. The WLC are currently being reviewed to accurately incorporate the full costs of delivering the Programme. These will be presented during the following year. The FCO are working closely with Accenture, their implementation partner, to ensure costs are appropriately managed and full within both the contract limits and the approved Programme budget.
Notes1: Atlas Programme (IPA ID 2410)
Sourcefile IPA_2019.csv

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Acknowledgement: GMPP data has been re-used under the Open Government Licence.