2018 Report details for project: Columbus (formerly Aspire Replacement Programme)

Project name Columbus (formerly Aspire Replacement Programme) - there are 4 reports for this project: 2016, 2017, 2018, 2019
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Organisation HMRC (D25) - see all reports for this organisation
Report year 2018 (data is from September 2017)
Category ICT - see all reports for this category
Description: To manage the safe exit of HMRC's ASPIRE IT contract that ends in June 2017.The Programme aim, as reflected in the Business Case, is to:• achieve a safe transition from the ASPIRE contract to the new HMRC IT operating and sourcing model, enabling HMRC’s digital and data transformation and deliver the benefits of the new model thereafter. The Programme objectives, as reflected in the Business Case, are to:• Ensure there is continuity of IT supply to the Department and its customers once the current contractual arrangements through the ASPIRE contracts end in June 2017;• Ensure that new sourcing arrangements provide better value for money, drive out savings compared to current baseline and are market aligned and consistent with Government standards for ICT contracts and IT delivery;• Ensure IT in HMRC is transformed to enable HMRC’s digital and data transformation and to ensure that changes can be made more flexibly and at greater speed through a new target Operating and Commercial Model and re-engineered processes;• Ensure HMRC has the capacity and capability to operate its new IT Operating and Commercial Model on a sustainable basis;• Ensure the transition from ASPIRE contracts to the new Operating Model is as smooth as possible with minimal disruption to service (same or better SLAs) and project delivery (time, cost, quality as agreed for each project) during the transition period.
DCA (RAG) Amber/Green
DCA text: 1. Delivery confidence is Amber/Green at the end of Quarter 2. The Programme successfully ended the Aspire Contract on 30 June as part of the phased exit plan. In keeping with the phased transition the new suppliers have taken on the scan, bulk print, managed desktop and managed printer services with the final elements being consolidated by 31 March 2018. This improves delivery confidence but the overall amber rating is due to : 1. Work continues following to define and seek approval for Phase 3 which will realise the transformation required by the operational and commercial model and embed a rolling programme of supplier management and re-procurement. 2. The plans to roll out a new service management tool are being reviewed to assess the optimum implementation plan to avoid impact on operational peaks. This tool would be used by suppliers and our technical and customer call centres.
Start date 2014-01-01
End date 2021-12-31
Schedule text On Schedule
Baseline £266.00m
Forecast £70.30m
Variance -74.00%
Variance text: The lift and shift infrastructure was a contingency budget that was put in the business case if exiting Aspire had resulted in moving physical infrastructure onto the HMRC estate, in reality the transition was subsumed into existing servers and on to Cloud infrastructure, therefore this budget was not required.
Whole Life Cost £694.00m
WLCost text: The Budgeted Whole Life Costs are reported in Real terms with an index year of 2014
Sourcefile IPA_2018.csv

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Acknowledgement: GMPP data has been re-used under the Open Government Licence.